 |
|
| |
Marvin, I created this page
without anything particular in mind, so if you can think of what you might like
to put here, and let me know, ok?
Before you create your Browser catalog, you need to prepare your files and folders
by naming them in a particular way, by adding keywords, and by creating any necessary
thumbnails. Preparing the files will help to ensure that your users find and view
files more efficiently.
• Naming files and folders
File and folder names can affect the order in which items are cataloged and can
make your keyword list more useful. When you catalog the contents of a folder,
Fetch catalogs the files in alphabetical order. Therefore, if you want the files
cataloged in a particular order, give them names that force them to appear in
that order. (Items retrieved by a search always appear in the Gallery window in
the order they were added to the catalog. Users can temporarily re-order the items
within the window using the commands on the View menu.)
Also, because Fetch can extract filenames and folder names to use as keywords
in the catalog (you can set this option in the “Add/Update Options”
dialog box), using descriptive names for individual files and their folders can
add useful keywords to a catalog.
As you name your files and folders, also keep the following restrictions in mind:
- Volume names: The volume name is displayed beneath each thumbnail in the Gallery
and Pasteboard windows (Thumbnail view). Volume names longer than 20 characters
may be truncated. If you create a long volume name, check the catalog to see if
the entire name is visible.
- Folder names: The Apple Alias Manager 7.01 limits folder names to 27 characters.
- File names: Long filenames will also be truncated in the Gallery and Pasteboard
windows. If you do not want the names to be truncated, follow the same rule as
for volumes — check the catalog after you create it. If long filenames are
impoßßßßrtant to you, put unique information at the beginning
of the name where it will always be visible.
- Aliases: Do not include aliases to other volumes within your folder hierarchy.
Fetch catalogs the aliases, but users will not be able to preview any of the files
because the volume will not be there once users mount the CDROM disc on their
own computers. Also, make sure that all the items you catalog reside on the same
volume. You can view a list of volumes within a catalog by selecting the “Volumes”
command in the Admin menu.
• Adding keywords and descriptions
Fetch lets you add keywords and descriptions to items in a catalog. Each catalog
item can have an unlimited number of keywords (each up to 31 characters long)
and a single description (up to 32,000 characters long). Keywords help users search
a large catalog, while descriptions let you include information about each item,
such as the owner of a photo, copyright information, or a telephone number for
ordering.
You can add keywords and descriptions to individual files by using an application
called ResEdit, or you can add keywords and descriptions to the Fetch catalog
by using Fetch itself. If you want to make keywords and descriptions a permanent
part of each file, you need to use ResEdit. If the Fetch catalog is rebuilt or
recreated, these permanent keywords and descriptions remain in the files. Permanent
keywords and descriptions appear in italics in the catalog and cannot be edited
by users even if user editing of keywords and descriptions is permitted. For information
about obtaining and using ResEdit, call the Aldus Developer’s Desk at 206-628-6593.
Keywords and descriptions added using Fetch are a part of the catalog only (and
are lost if you or your user builds a new catalog using the same files). Such
keywords and descriptions appear in normal type in the catalog and can be edited
by users if you permit user editing of keywords and descriptions. Fetch lets you
add keywords and descriptions in two ways:
- as you catalog, by checking the options “Edit Keywords” and “Edit
Descriptions” in the
|
